HR Policy and Procedure Change

Absence and Tardy Policy

If a caregiver needs to miss part or all of their shift due to COVID-19 because they are ill, are taking care of a family member who is ill, or are providing childcare during a school or childcare closure, the absence or late arrival will not count against their attendance record.

Use cases are:

  • Caregiver is absent from or late to work for their own illness related to COVID-19.
  • Caregiver is absent from or late to work because they are taking care of a family member who is ill related to COVID-19 (spouse, parent, child).
  • Caregiver is absent from or late to work due to providing childcare to their own child(ren) during a COVID-19 related school or childcare center shutdown.
    • Caregivers are strongly encouraged to create a personal preparedness plan considering the needs of their household, that includes plans for childcare, food, water, and pets.Their plan should consider options that allow them to report to work as much as possible.
  • Caregiver is absent from or late to work after non-work-related exposure (travel, family, community, etc.) and is on a work-required quarantine, and the caregiver has a position where telework is not possible.

This ensures that caregivers will not receive COVID-19 related time and attendance consequences. Caregivers should follow their normal process of notifying leadership regarding COVID-19 related absences or late arrivals.

If a caregiver doesn't have enough PTO to cover their absence, caregivers may request the use of negative PTO, meaning they can have a negative PTO balance.

For negative PTO requests, short-term disability, or leaves of absence, managers and caregivers should contact Ask HR's Leave of Absence Department by calling 833-442-7547 or by emailing askhr@imail.org. They can assist with leaves of absence and applying for short-term disability.

Child Development Center

Intermountain's Child Development Centers will remain open as long as possible to support caregivers and their families. Standards have been implemented to limit exposure to COVID-19 or other illnesses when possible. Parents of children in the Center will be notified accordingly.

COVID-19 Parent Letter

Travel Restrictions

To protect the health of our caregivers, patients, and the communities we serve, Intermountain Healthcare is implementing travel restrictions. This is consistent with the decisions being made by many local and national organizations to minimize risk and the potential for exposure. These restrictions will go into effect immediately and will remain in place until further notice. These travel restrictions are subject to change as the situation evolves. 

International and Domestic Travel
Business Travel and Conferences

Intermountain is restricting all non-essential business travel and conference attendance. We are encouraging the use of Skype, WebEx, and other remote participation tools to conduct and attend meetings and conferences.

You must cancel all non-essential business travel and conference attendance scheduled within the next 60 days. The costs for cancellations will be covered by Intermountain.

If you already have planned travel for a period beyond 60 days, don't change your plans yet. We will continue to update these restrictions as the situation evolves.

Personal Travel

 

 

Intermountain strongly recommends that you avoid personal travel outside the Intermountain service area if possible. At this time, Intermountain caregivers returning from China, Iran, Italy, South Korea and most of Europe must stay home for 14 days prior to returning to work, in accordance with the CDC travel advisory.We will continue to follow CDC travel recommendations, which list of locations will be updated on this page.

If you traveled to any other area, you may return to work so long as:

  1. You did not experience a known exposure to COVID-19;
  2. You and those that you traveled with do not have any symptoms of COVID-19;
  3. Those that you live with do not have symptoms of COVID-19.

If you have traveled to one of the CDC travel advisory countries, had a known exposure, have symptoms, traveled with or live with someone with symptoms, DO NOT RETURN TO WORK until you have been cleared to do so by Intermountain's Employee Health by emailing EHServices@imail.org at least 2-3 days before you are scheduled to return to work. Employee Health will work with you to determine the next steps to ensure your safety and the safety of others.

For questions about travel restrictions, please contact AskHR at 801-442-7547.

People in your family and close community

 

Currently, there are no work restrictions if you who have had (or will have) close contact with someone who has traveled to (or is returning from) a high-risk area, unless that person who traveled shows symptoms of cough, fever, or shortness of breath or is confirmed to have COVID-19.

 

If you have traveled and show symptoms of cough, fever, or shortness of breath, or you have had contact with an individual confirmed to have COVID-19, you must notify your supervisor and Employee Health at EHServices@imail.org

Use of PTO and Sick Leave

Caregivers who are ill need to stay home and not come to work.

If a caregiver needs to stay home because they are ill and they don't have enough PTO to cover their absence, caregivers may request the use of negative PTO, meaning they can have a negative PTO balance. Managers may approve negative PTO not to exceed 80 hours.

Use cases are:

  • Caregiver is absent from work for their own illness related to COVID-19.
  • Caregiver is absent from work because they are taking care of a family member who is ill related to COVID19 (spouse, parent, child).
  • Caregiver is absent from work due to providing childcare to their own child(ren) during a COVID-19 related school or childcare center shutdown.
  • Caregiver is absent from work after non-work-related exposure (travel, family, community, etc.) and is on a work-required quarantine, and the caregiver has a position where telework is not possible.

This ensures caregivers can continue receiving pay. For extended illness, this bridges the waiting period to short-term disability. Negative PTO should not be used for personal use such as a vacation.

Caregivers who are ill or caring for someone who is ill and would like to use negative PTO should work with their manager. This is a manual process that will be handled through Ask HR's Leave of Absence Department at 833-442-7547 or by emailing askhr@imail.org. They can assist with leaves of absence and applying for short-term disability. 

Working Remotely

If caregivers are on work restrictions due to COVID-19, and they can perform the duties of their job from home, managers should support this arrangement whenever possible.

If telework arrangements are appropriate, determine whether caregivers: 1) have appropriate access to Intermountain programs, such as SecureAccess and DigiPass or Ping, and 2) should use Intermountain-owned equipment, personal equipment, or a combination of both.

Caregivers need to comply with Intermountain's security and confidentiality requirements, including the use of VPN for Intermountain equipment and VDI for any personal equipment.

Telework arrangements may not be appropriate for all departments, positions, or caregivers. You can review the Intermountain telework policy here.